SEND Administrator

Job Description: SEND Administrator

Reporting to: SENCO (Special Educational Needs Coordinator)

The role of SEND Administrator will be to provide vital administrative support to the Special Educational Needs and Disabilities (SEND) team, ensuring efficient coordination and documentation of Annual Review and other SEND-related processes.

This roles requires excellent organisational skills, strong attention to detail, and the ability to communicate clearly with a range of audiences, including but not limited to, parents, local authorities and school staff.

Key Accountabilities

• Provide administrative support in all areas of the SEND department, including interventions
• Liaise appropriately with parents/carers, staff, students, external agencies and local authorities
• Lead on the organisation of annual reviews for SEN students and other statutory areas
• Be the point of contact for external agencies to secure the smooth running of school visits
• Lead on strategies to increase parent/carer engagement in SEND
• Support the identification of SEND process
• Support the student referral process to external support agencies
• Support the production, analysis and monitoring of student progress
• Support the Year 7 & Year 11 transition processes, liaising with primary schools and post-16 providers where necessary
• Maintain a high level of confidentiality with regards to staff and student issues
• Ensure compliance with Data Protection legislation and maintain up-to-date, accurate SEND records in line with statutory requirements

Administrative Support for the SEND Department

• Communication with parents via email, phone and letter
• Use data to identity trends in student and parent engagement with reviews
• Develop relationships with teachers to support student engagement
• Keep accurate, up to date and confidential records
• Support effective administration of the SEN budget and ordering resources including photocopying, ordering, storage and recording of stock
• Word processing, including taking and distributing minutes from meetings, completing pre and post - AR/EHCP paperwork and taking minutes when required
• Maintain the Provision Map and the SEND register

Access Arrangements

• Support the team in ensuring accurate records are kept regarding the needs students with specific Access Arrangements
• Support with the gathering of evidence from teachers regarding students’ normal way of working
• Ensure the evidence required by the examination boards is kept and monitored to keep it up to date
• Ensure all Access Arrangement paperwork is completed, collated and submitted on time